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Finding Old Data

Summer 2020 - Present (Academic Analytics)

Available within (). 

Spring 2020 (Evaluation Kit)

Available as PDFs on the UCM network.

Fall 2018 - Fall 2019 (Tk20)

Available within (). 

When UCM ended its contract with Tk20, the vendor provided UCM with a low-quality export of all the course evaluation data. This data was cleaned up and imported into the Academic Analytics platform. In a few cases, the relationship between the submission and the course section was lost, so the number of submissions you see in Academic Analytics might be different from what you see if you saved a PDF report from Tk20.

Fall 2008 - Summer 2018 (Smart Evaluations)

Available as PDFs on the UCM network. 

Anonymization and Pooling

Course evaluation responses are irreversibly anonymized the day after the course section's official end date. There is no way to tell which students submitted a response, even looking at the underlying database tables. 

In cases where a section has fewer than two students, responses for multiple sections are pooled together to protect anonymity. Sections are only pooled together if:

• They have the same instructor
• One of the following:
  • They have the same course number (e.g. ENGL 1000).
  • The two course sections are colisted in the course catalog (e.g. CS 4600 and CS 5200).

If any single section in a potential pool has fewer than two students, pooling is triggered for all sections in the pool, even if some of those sections have two or more students.

Examples:

• Professor Jones teaches two sections of ENGL 1000. One has 20 students. The other has one student. Results are pooled together for both sections to protect the anonymity of the section with one student.
• Professor Miller teaches two sections of CS 4600. One of those sections has a colisted section of CS 5200. The two sections of CS 4600 each have 15 students, but the section of CS 5200 has only one student. Results are pooled together for all three sections to protect the anonymity of the section with one student.

In cases where a section has fewer than two students and has no eligible sections with which to be pooled, the instructor cannot view the evaluation results because it would identify the student. However, the deans and chairs for the instructor and/or course can view the results.

Who Can View

Instructors

Instructors can only view results for their own evaluations. In cases where a single course section has multiple instructors, the instructors cannot view one another's results. Instructors can view responses within  a single section and an aggregation of all responses for all their sections within a given semester. Instructors can only view responses after they have been anonymized.

Deans and Chairs

Deans and Chairs can view results for two additional groups of instructors:

• Instructors who belong to the college/division/department.
• Instructors who taught a course that belongs to the college/division/department.

Example: Professor Smith is a Math instructor who belongs to the Department of Mathematics, Actuarial Sciences, and Statistics. She also teaches a Physics course, which belongs to the Department of Physical Sciences. The chairs of both schools can view the responses for her Physics course.

Deans and Chairs can view results that have not yet been anonymized and can therefore see the names of students who submitted each response. Once anonymization occurs, Deans and Chairs can no longer see the names of students.

Other Administrators

The following personnel can view all course evaluation responses across the university:

• Provost (and Office Professional)
• Vice Provost for Academic Programs and Services (and Office Professional)
• Director of University Analytics and Institutional Research (and Senior Research Analyst)